Payment Detail by Camper and Session
See how much each camper has paid toward each session, with charges, payments, discounts and credits, and the remaining balance.
Overview
Use Payment Detail to see how payments are landing across one season or across All Seasons. Switch between a line-by-line camper view and a session rollup.
Payments are recorded against a season, not against a single line item, so each family's payments are split across their sessions in proportion to price. Charged minus Paid minus Discounts and Credits equals the Balance.
Views
Above the summary cards, choose:
- By Camper (detail) – one row per camper and session, with family, charged, paid, discounts/credits, and balance
- By Session (rollup) – one row per session with Registrations, charged, paid, discounts/credits, and balance totals
Your camp's wording for people and products may replace Camper and Session on those buttons.
Filters
Pick a single season, or choose All Seasons in the season selector. In All Seasons mode the title shows All Seasons, and both the By Camper and By Session tables add a Season column so you can tell which season each row belongs to.
Paid and Discounts / Credits count only payments received in this range. When you first open the report for a season, the range defaults to that season's start and end dates (not the last 30 days). Change the dates if you need a narrower window.
Summary cards
The full value of all active registrations in the season.
Payments received (card, bank, check, or cash) within the selected date range.
Non-payment reductions such as discounts, credits, and adjustments applied within the date range.
Charged minus what was paid and credited in the date range.
Table columns
By Camper
The family's name, linked to their profile.
The person the line item is for.
The registered session or product.
The full price of that line item.
The share of payments allocated to that line, pro-rated by price.
The share of discounts and credits allocated to that line.
Charged minus Paid minus Discounts / Credits for that line.
By Session
The session or product name.
How many active registration lines belong to that session.
Sums of the matching detail rows for that session.
Because payments apply to a season rather than a single session, the Paid and Discounts / Credits figures are an allocation, not a record of a specific charge against one line item. Adjust the date range to change which payments are counted.
Where to find it
Open Payment Detail from Reports
Go to Reports → System Reports and select Payment Detail by Camper and Session (your camper and session wording may differ).
Pick a season and date range
Choose a season or All Seasons at the top, then set the date range to control which payments are counted.
Troubleshooting
- No active registrations were found: There are no active registrations for the selected season (or across All Seasons). Confirm you picked the right season.
- Paid looks lower than expected: Only payments received inside the date range are counted. Widen the range to include earlier payments.