Payment Detail by Camper and Session
See how much each camper has paid toward each session, with charges, payments, discounts and credits, and the remaining balance.
Overview
Use Payment Detail to see how payments are landing across a season, line by line. For each camper and session it shows what was charged, how much has been paid, any discounts or credits, and the balance still owed.
Payments are recorded against a season, not against a single line item, so each family's payments are split across their sessions in proportion to price. Charged minus Paid minus Discounts and Credits equals the Balance.
Filters
The report always covers one season. Use the season selector at the top to choose it.
Paid and Discounts / Credits count only payments received in this range. It defaults to the last 30 days.
Summary cards
The full value of all active registrations in the season.
Payments received (card, bank, check, or cash) within the selected date range.
Non-payment reductions such as discounts, credits, and adjustments applied within the date range.
Charged minus what was paid and credited in the date range.
Table columns
The family's name, linked to their profile.
The person the line item is for.
The registered session or product.
The full price of that line item.
The share of payments allocated to that line, pro-rated by price.
The share of discounts and credits allocated to that line.
Charged minus Paid minus Discounts / Credits for that line.
Because payments apply to a season rather than a single session, the Paid and Discounts / Credits figures are an allocation, not a record of a specific charge against one line item. Adjust the date range to change which payments are counted.
Where to find it
Open Payment Detail from Reports
Go to Reports > System and select Payment Detail by Camper and Session.
Pick a season and date range
Choose the season at the top, then set the date range to control which payments are counted.
Troubleshooting
- No active registrations were found: There are no active registrations for the selected season. Confirm you picked the right season.
- Paid looks lower than expected: Only payments received inside the date range are counted. Widen the range to include earlier payments.