Use the Todo List
Enable Campium's Todo List, assign work to staff, track progress, manage categories, and keep everyone updated across web and mobile.
What the Todo List does
The Todo List gives your camp a shared place to create, assign, and track work. Use it instead of sticky notes, group texts, or reminder emails when a task needs visibility and follow-through.
Different teams use it in different ways:
- Directors and office staff create todos, assign them to staff, set priorities and due dates, and track them to resolution.
- Counselors and program staff review assigned work, add comments, attach files, and mark items resolved.
- Administrators turn the feature on and give the right roles access.
Before you start
The Todo List appears only when both of these are true:
- Todo List Module is enabled in Admin → Site Settings → Modules.
- The user's role includes the Todo List permission.
Super users always have access, even if the Todo List permission is not added to their role.
Turn on the Todo List
Enable the module first so the feature appears in Campium.
Open Site Settings
Go to Admin → Site Settings.
Enable the module
Open Modules, turn on Todo List Module, then save your changes.
Confirm it is available
After saving, a list icon appears in the top header next to other notification icons, and To-Do List appears in the menu.
Grant access to staff roles
After the module is on, give staff access through role permissions.
Open role management
Go to Admin → Roles or your role management page.
Edit each role that needs access
Open the role, check the Todo List permission, then save.
Verify access
Staff with this permission can see the todo icon, the menu item, and the full Todo List page.
Staff without the Todo List permission will not see the todo icon, the menu item, or the page.
Enable Todo List in the mobile app
Turn on the mobile setting if staff need to work todo items from the Campium app.
Open mobile settings
Go to Admin → Site Settings.
Turn on mobile access
Open Mobile, turn on Enable Todo List, then save.
Confirm it appears in the app
Staff who already have the Todo List permission will see To-Do List in the mobile app menu after they sign in.
Todo List Module is the shared setting that enables the Todo List for staff and controls whether todo lists appear in the mobile app.
Find your todos
Staff can open todos from the header icon or from the full page in the main menu.
Use the header icon
When the module is on and you have permission, a list icon appears in the top-right area of admin pages. A yellow badge shows how many open todos are currently assigned to you.
Click the icon to open a quick dropdown of your assigned todos. Click View all to open the full list.
Open the full Todo List page
Go to To-Do List in the left menu, or use the header icon and click View all. The full page shows all todos for your camp, along with filters and status totals.
The page header shows running counts for these statuses:
- Open
- In Progress
- On Hold
- Resolved
By default, the list hides resolved items so your team can focus on active work. Use View Resolved in the top right of the card to show them again, or Hide Resolved to remove them from view.
Filter the list
Use the filters across the top of the page to narrow the list.
| Filter | What it does |
|---|---|
| Priority | Show only Urgent, High, Normal, or Low items. |
| Category | Show only one category. |
| Status | Show only Open, In Progress, On Hold, or Resolved. |
| Assigned To | Show only todos assigned to a specific staff member. |
Create a todo
Add a todo when a task needs an owner, a status, or a record that others can follow.
Open the new todo form
On the To-Do List page, click Add New Todo.
Complete the details
Fill out the fields for the task, including category, description, priority, status, assignees, and due date.
Save the todo
Click Save. The new todo appears at the top of the list.
Use these fields when creating a todo:
| Field | Notes |
|---|---|
| Category | Choose from your saved categories. |
| Title | Optional short headline. |
| Todo Description | Details about what needs to happen. |
| Priority | Urgent, High, Normal, or Low. |
| Status | Usually Open for a new item. |
| Assigned | Pick one or more staff members, or leave it unassigned. |
| Due Date | Optional due date. |
After you save, the todo is immediately visible to anyone assigned to it. It also appears in the header badge count and in the mobile app for assigned staff.
Work a todo
Open a todo to review details, update progress, and keep the history in one place.
From the todo detail page, you can:
- Read the full description and history
- Add comments to share updates, blockers, or completion notes
- Attach files to comments, up to five files per comment
- Change Priority, Category, Status, or Due Date
- Reassign staff by adding or removing people
- Delete the todo if it was created in error
Attachments appear both on the comment and in the Attached files sidebar.
Make quick edits from the list
You do not need to open the detail page for common updates. From the main list, click the colored badge for Priority, Category, or Status and choose a new value.
You can also click the Due Date cell to open a date picker. Each of these changes saves as soon as you pick the new value.
Understand each status
Use statuses consistently so staff can scan the list and know what needs attention.
| Status | Use it when |
|---|---|
| Open | The task is new and has not been started. |
| In Progress | Someone is actively working on it. |
| On Hold | Work is waiting on a person, decision, or supply. |
| Resolved | The task is done. Resolved items are hidden from the main view by default. |
Understand email notifications
Campium sends email automatically for specific todo activity. These notifications help assigned staff and followers stay aware of changes without checking the list constantly.
When Campium sends email
Campium sends email in these cases:
| Trigger | Who receives it | What the email includes |
|---|---|---|
| A staff member is newly assigned | Each newly assigned person | The assigner, category, priority, status, due date, description, and a link to the todo |
| Someone comments on a todo | The creator plus everyone who previously commented | The comment text and a link back to the todo |
| Someone changes Category, Priority, or Status | Every staff member currently assigned to the todo | The old value, the new value, and the todo description |
Additional behavior to know:
- Assignment emails come from tasks@campium.com.
- Comment emails come from tasks@campium.com.
- Category, Priority, and Status change emails come from your camp's outgoing email address in Site Settings → Parent Contact Email.
- The person making the change does not receive a copy of their own assignment or comment notification.
- When someone is already assigned to a todo, saving the assignee list again does not re-notify them.
If more than one of these fields changes in the same save — Category, Priority, or Status — Campium sends only one notification. Category takes precedence over Priority, and Priority takes precedence over Status.
What does not send email
These actions do not trigger an email:
- Removing someone from a todo
- Re-saving the assignee list without adding anyone new
- Changing the Due Date
- Deleting a todo
Even when no email is sent, assigned staff still see updates in the header badge count and in the mobile app.
Manage categories
Categories help your team group work in a way that matches how your camp runs. Common examples include Maintenance, Health Center, Office, Kitchen, and Transportation.
Open category management
From the To-Do List page, click Manage Categories.
Add, edit, or delete categories
Create a new category, rename an existing one, or delete a category you no longer need.
Categories are shared across the whole camp. Everyone sees the same category list when creating or updating todos.
If you plan to remove a category but keep its todos, move those todos to another category first. Deleted categories cannot be restored.
Use the Todo List in the mobile app
Staff can work the same todo items from the Campium mobile app after Enable Todo List is turned on in Site Settings → Mobile.
In the app, staff can:
- See assigned todos in the menu
- Open a todo to read its description and history
- Add comments
- Attach photos from their phone
- Change priority, category, or status
- Mark items resolved
The website and mobile app use the same shared list. A change in one place appears in the other.
Troubleshooting
Use these checks when the Todo List does not appear or behaves differently than expected.
Confirm Todo List Module is enabled in Admin → Site Settings → Modules.
Confirm your role includes the Todo List permission.
Check that the staff member's role includes the Todo List permission. Super users always have access.
The badge counts todos that are assigned to you and not yet resolved. Resolving a todo, or removing yourself from it, removes it from the count.
Resolved items are hidden by default. Click View Resolved in the top right of the list to show them again.
Confirm Enable Todo List is turned on under Admin → Site Settings → Mobile.
Confirm the staff member's role includes the Todo List permission.
Have the staff member sign out and back in so the app refreshes the menu.
Quick reference paths
Use these paths when you need to jump directly to the right admin area.
| Task | Path |
|---|---|
| Enable the module | Admin → Site Settings → Modules → Todo List Module |
| Enable for the mobile app | Admin → Site Settings → Mobile → Enable Todo List |
| Grant access to a role | Admin → Roles → edit role → check Todo List |
| Open the list | Top header list icon, or Menu → To-Do List |
| Add a todo | To-Do List → Add New Todo |
| Manage categories | To-Do List → Manage Categories |
| See resolved items | To-Do List → View Resolved |