Camper Hub

What Camper Hub is for

Camper Hub is the operations dashboard for camper enrollment forms. It lists every camper with an active enrollment in the seasons you pick, along with their account status, key profile fields, and form progress.

Use Camper Hub when you want to see who still needs forms, open the form detail for one camper, and approve, reject, or reset a form without hunting through each profile. For a spreadsheet-style report across many forms, use the Form Status Summary report instead.

Camper Hub is the camper-side counterpart to Staff Hub. Staff Hub tracks people who started a staff application. Camper Hub tracks campers who already have an active enrollment for a season.

Open Camper Hub

1. Open Admin in the left navigation.
2. Click Camper Hub.

When it loads, you see a Season filter, Camper Hub Settings, summary metrics, and a roster table.

Filter by season

Use the Season filter at the top to choose which seasons you want to work with, then click Filter. Clear returns you to the default view.

Campers with an active enrollment in those seasons appear below. When more than one season is selected, a camper appears once per enrolled season, and a Season column shows which season each row belongs to.

If you do not choose a season, Camper Hub uses your default season when one is set, or all available seasons.

Read the summary metrics

Above the roster, four tiles summarize the current season filter:

Summary tiles

• Campers: how many distinct campers are in the filter.

• Required Forms Complete or All Forms Complete: campers who finished every counted form for their enrollment row. The Required wording appears only when every selected season has required forms configured in settings.

• Missing Required Forms or Missing Forms: enrollment rows where at least one counted form is still unfinished.

• No Forms Started: enrollment rows where the camper has not started any of the counted forms.

These tiles always reflect the full season filter. Searching the roster by name narrows the table below, but the tiles stay put.

Work the roster table

Each row is one camper for one season (or one camper when a single season is selected). From left to right, the roster shows:

• Camper: the person's name (a link to their profile) and email.

• Status: the camper's account status (Active, Pending, and so on). You can change it in the table and it saves immediately. Changing status for a camper updates every row for that person when multiple seasons are shown.

• Season: only when more than one season is selected.

• Profile field columns: any camper profile fields you chose to display. Text fields and dropdowns can be edited in the table; click Save when the value changes.

• Forms: Started and Completed counts for the forms Camper Hub is tracking. When every counted form is finished, a Complete pill appears. Click the counts to expand form details.

Choose which fields and forms count

Open Camper Hub Settings on the page to control the dashboard:

See form progress for one camper

Click the Forms cell in any row to expand a panel titled Forms for that camper (with the season name when more than one season is in the filter).

Each form shows its status (for example Not started, In progress, Pending approval, Approved, or Rejected). Forms you marked as required in settings show a Required badge. Finished forms also show a Completed date.

A form counts as completed when its status is Pending approval or Approved.

From the gear menu on a form you can:

• Reset to In Progress: Pending Approval: Approve (approving also sets the camper's account to Active, and may ask about a deposit if your form charges a deposit on approval)
• Reject (may offer to remove purchased sessions when the camper has them)
• Delete (the camper would need to start the form again)

These actions use the same confirmation prompts as the form tools on a camper's profile.

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