Staff Hub

What Staff Hub is for

Staff Hub is the operations dashboard for managing where each staff member is in your hiring process. It brings together, in one table, everyone who has started a staff form for the seasons you pick, along with their application status, key profile fields, form progress, and contract activity.

Staff Hub does not replace building or reviewing the staff application itself. Use the Staff Applications guide to create the form and understand how applicants log in and complete it. Come to Staff Hub when you want to track many people at once and move hires forward.

Open Staff Hub

Staff Hub is available from the admin area at Staff Hub. You need admin access to open it.

When it loads, you see a Season filter, five summary metrics, and a roster table of staff for the seasons in the filter.

Filter by season

Each hire can belong to one or more seasons. Use the Season filter at the top left to choose which seasons you want to work with, then click Filter. Clear returns you to the default view.

The roster lists staff who have started the configured staff form (registration or standard) for the seasons you selected. If you do not choose a season, Staff Hub uses your default season.

Read the summary metrics

Above the roster, five tiles summarize the current season filter:

Summary tiles

• Ready for Offer — staff who have completed at least one form but have no contract yet.

• Awaiting Forms — staff who have not finished every form they started.

• Contracts Sent — the number of contracts sent to staff in the filter.

• Total Signed — the number of signed contracts.

• Signed This Week — contracts signed in the last seven days.

These tiles always reflect the full season filter. Searching the roster by name narrows the table below, but the tiles stay put.

Work the roster table

Each staff member is one row. From left to right, the roster shows:

• Application status — the main status of where the person is in your process (for example, applied, interviewing, hired). This comes from the staff profile field named Application Status. When the field is set up as a dropdown, you can change the status right in the table and it saves immediately.

• Staff — the person's name (a link to their profile), email, and a separate user status badge (Active, Inactive, Pending, and so on). The user status is also editable inline.

• Seasons — the seasons the person is attached to.

• Profile field columns — any staff profile fields you chose to display. Text fields and dropdowns can be edited directly in the table; your change saves on its own.

• Forms — a Started and Completed count. Click it to expand a per-season breakdown of each staff form and its status.

• Contracts — a Total / Sent / Signed rollup. Click it to expand the contract history and the send-a-contract panel.

Choose which fields and statuses appear

Open Staff Hub Settings (top right) to control the dashboard:

See form progress for one person

Click the Forms cell in any row to expand a panel. It groups the person's staff forms by season and shows the status of each one, along with the completion date when a form is finished. Use this to see exactly which follow-up forms are still outstanding for a hire.

Track and send contracts from the hub

Click the Contracts cell to expand the contract panel for that person. It has two parts:

• Contract history — every contract created for the staff member, its template name, when it was created, when it was signed, its current status, and a button to view the contract itself.

• Create & Send — a quick way to send a new contract without leaving Staff Hub.

To send a contract:

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