Deposit Detail report
Drill into the individual payments behind a deposit, review fees and totals, mark payments reconciled, and export a batch to PDF.
Overview
The Deposit Detail report is the payment-by-payment drill-down behind your deposits. Where the Deposit Summary shows batches and their totals, Deposit Detail lists every payment inside a deposit or date range, with the payer, the amount, the processor fee, and the net total.
You reach Deposit Detail two ways:
-
Overview – with no batch selected, it lists individual credit card and ACH payments for a season and date range.
-
Batch view – opened from a specific processor batch (for example AMEX, Visa/MC, Visa/MC/Discover, ACH, or ACH Return), showing only the payments in that batch, with a Generate PDF button.
Deposit Detail uses the date each payment was entered in Campium, not the date funds settled at the bank or processor.
Filters
Limit the overview to a single season or program group. (Available in the overview view.)
Start and end dates that control which payments appear, based on the date entered in Campium. Leave unset to use the saved or default range.
Columns
Each row is one payment.
When the payment was recorded in Campium.
The camper the payment is tied to. Both link to the profile.
Contact emails on the account.
The campers covered by the payment.
The season or program group the payment applies to. In the overview view, additional Session, Subproduct, and Batch ID columns appear (the Batch ID links to that batch).
The reference for the payment, such as a check number, card description, or reason.
For Finix camps, the estimated date funds arrive in your bank for that payment. Hover for funding timing detail. See Deposit Summary for In transit and Overdue status on batch rows.
The amount applied.
The processor fee for the payment.
The payment total.
A per-payment reconcile toggle. See below.
The table footer totals the Fee and Total columns for the whole view. When a refund filter is active, the footer still totals the full batch; the note under the KPI band says so.
Filter by refund KPIs (batch view)
When you open Deposit Detail for a specific batch and that batch has refunds (in the batch or against its payments elsewhere), a band of clickable tiles appears above the table:
- Payments – charges that settled in this batch
- Refunds in this batch – refunds that settled in this batch (already subtracted from the batch total)
- Batch total – every row in this batch (clears the filter)
- Refunds outside this batch – only when some refunds reverse payments from this batch but settled in another batch or have not settled yet (those amounts are not in the batch total)
Select a tile to filter the table to that bucket. Select it again to clear the filter. The note under the band names the active filter (or reminds you to click a tile).
Selecting Refunds outside this batch also opens a list of those refunds with:
| Column | What it shows |
|---|---|
| Date | When the refund was recorded |
| Family | Payer name, linked to their profile when available |
| Amount | Refund amount |
| Status | Settlement status badge |
| Settled in | Link to the other batch, or Not in a batch |
| Reverses | Link to the original payment row in this batch |
The KPI band appears only when there is at least one in-batch refund or one off-batch refund to show. Overview (no batch selected) does not use these tiles.
Reconcile a payment
Each row has a Reconcile button so you can track which payments you have checked against your bank or processor statement.
Mark reconciled
Select Reconcile on a row. You can add an optional note. The button turns green and shows a check mark, and hovering it shows who reconciled it and when, plus any note.
Undo
Select a green Reconciled button and confirm to remove the reconciliation and clear the note.
Export a batch
When you open Deposit Detail for a specific batch, use the Generate PDF button in the header to produce a PDF of that batch's payments for filing or handing to your bookkeeper.
Start from the Deposit Summary to pick a batch, then open Deposit Detail to see and reconcile the individual payments that make up its total.